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Revised
04/2005
BYLAWS OF
CATHEDRAL HOME & SCHOOL ASSOCIATION
ARTICLE 1
OVERVIEW
Section 1. Objective The association is being managed in order
to meet the following objectives:
a. To promote open communication and cooperation between the faculty
and
the parents in order to achieve the mission of Cathedral School.
b. To provide parents and faculty with information to aid in supporting
all
aspects of education, growth, spiritual formation and development.
c. To coordinate parental support of Cathedral School through
volunteer
activities, social functions and fund raisers.
Section 2. Tax Exempt Status The association shall not operate
for profit and no profit
shall inure to the benefit of any individual connected with the
association. In addition, the accounting standards as they apply
to tax exempt associations.
ARTICLE II
MEMBERSHIP
Section 1. Membership Categories The association shall consist
of the following types of
members:
a. Active Member any parent, guardian or teacher of students at
Cathedral
School.
b. Honorary Member Other persons interested in Catholic youth
may be
designated by the Executive Board of the association as honorary
members
with no voting rights and are not eligible to hold office in the
association.
ARTICLE III
OFFICERS
Section 1. Elected Officers. The elected officers of the association
shall be a President, a
Vice-President, a Recording Secretary, a Corresponding Secretary
and a Treasurer.
Section 2. Standing Officers The standing officers of the association
are the Spiritual Director (i.e., Pastor or Priest designated
by the pastor) and the Principal of the School.
Section 3. Election and Term of Offices. The officers shall be
elected annually by the association's members at a Spring Meeting
of the membership. Each officer shall serve a one
year term or until a successor has been elected and qualified.
(OVER)
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Section 4. Removal or Vacancy. The executive Board shall have
the power to remove an
officer of the association by a majority vote of the Executive
Board. Any vacancy that occurs
for any reason may be filled by a majority vote of the Executive
Board.
Section 5. Duties of the Officers. The duties of the officers
are set forth below:
President The President shall preside at all regular and annual
meetings of the association and of the Executive Board. Appoint
the chairman of all standing and
adhoc committees; and perform such duties as are incumbent upon
this office. The
President is an ex-officio member of all committees except the
nominating committee.
Vice-President The Vice-President, in the absence of the President,
shall perform the
duties of the President. In cooperation with the Principal, he/she
shall arrange,
organize and develop the volunteer resources necessary to complete
the association's
volunteer projects.
Recording Secretary The Recording Secretary shall keep the minutes
of all the
Association's meetings as well as the minutes of the meeting of
the Executive Board.
Corresponding Secretary The Corresponding Secretary shall conduct
all of the
Correspondence of the association. He/she shall work with the
Principal in the
Development, printing and distribution of the regular membership
newsletter (e.g.
Friday Night News).
Treasurer The Treasurer shall receive all monies of the association.
He/she shall pay bills approved by the Executive Board.
ARTICLE IV
EXECUTIVE BOARD
Section 1. Number of Directors. An Executive Board consisting
of five (5) directors shall
manage the association. The Pastor of Sacred Heart Cathedral or
as priest designated by the
Pastor, the Principal of the school, and the person who held the
office of President of the
Executive Board immediately prior to the current President shall
be considered ex-officio members of the Board.
Section 2. Election and Term of Office. The directors shall be
elected at the annual Spring
membership meeting. Each director shall serve a term of one year,
or until a successor has
been elected and qualified.
Section 3. Quorum. A majority of the elected directors shall
constitute a quorum.
Section 4. Regular Meetings. The Executive Board shall meet at
least three times per year,
with reasonable notice to the officers, at a time and place as
designated by the President.
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Section 5. Special Meeting. The President or Principal may request
special meetings of the
Board by providing reasonable notice to the officers, at a time
and place as designated by the
President.
Section 6. Removal / Vacancies. Any vacancy that occurs on the
Executive Board, whether
by death, resignation, removal or any other cause, may be filled
by the remaining directors.
Should the office of the President be vacated, the Vice President
shall become the President
for the unexpired term.
Section 7. Committees. To the extent permitted by law, the Executive
Board may appoint from its members a committee or committees,
temporary or permanent, and designate the duties, powers and authorities
of such committees. The creation, appointments and dissolution
related to the various committees shall be regularly disclosed
to the membership via regular communication channels.
ARTICLE V
ELECTION OF OFFICERS
Section 1. Nominating Committee The association's President shall
appoint a nominating
Committee consisting of three or more members for the express
purpose of proposing a slate of officers at the annual Spring
Meeting.
Section 2. Committee Report / Slate of Officers The Chairman
of the Nominating Committee shall provide a committee report at
the annual Spring Meeting of the membership and present the names
of at least one candidate for each officer. Nominations may also
be offered from the floor.
Section 3. Approval of Report / Election of Officers The officers
of the association shall be elected by a simple majority vote
of those members present following the report of the Nominating
Committee. Officers shall be installed at the Spring Meeting and
shall serve a one-year term or until their successors are elected.
Section 4. Term Limits No person shall be eligible to serve for
more than two consecutive, complete, terms in the same office.
ARTICLE VI
MEMBERSHIP MEETINGS
Section 1. Annual Meeting. An annual meeting shall be held once
each calendar year for the purpose of electing directors and for
the transaction of such other business as may properly come before
the meeting. The annual meeting shall be held in the Spring and
at a place designated by the Executive Board.
(OVER)
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Section 2. Membership Meetings. In addition to the regular Annual
meeting, additional regular meetings of the membership shall be
held at least two times per year.
Section 3. Meeting Notice. Written notice of all membership meetings
shall be provided under this section or as otherwise required
by law. The Notice shall state the place, date and hour of meeting.
Such notice shall be distributed to all members in a reasonable
time frame through a reasonable channel of communication.
Section 4. Parliamentary Procedures The Rules contained in "Robert's
Rules of Order Revised" shall govern the association in all
cases in which they are applicable.
Section 5. Quorum Twenty (20) members of the association shall
constitute a quorum at any regular, annual or special meeting.
Section 6. Place of Meeting. Membership meetings shall be held
at Cathedral School unless otherwise stated in the notice.
ARTICLE VII
CORPORATE SEAL, EXECUTION OF INSTRUMENTS
The association shall not have a corporate seal. The President
or the Principal shall execute all instruments that are executed
on behalf of the association. Notwithstanding the preceding provisions
of this section, any written instrument may be executed by any
officer of the association that is specifically designated by
resolution of the Executive Board.
ARTICLE VIII
AMENDMENT TO BYLAWS
The bylaws may be amended, altered, or repealed by the Executive
Board or the association's member by a majority of a quorum vote
at any regular or special meeting; provided however, that the
members may from time to time specify particular provisions of
the bylaws which shall not be amended or repealed by the Executive
Board.
ARTICLE IX
INDEMNIFICATION
Any director or officer who is involved in litigation by reason
of his or her position as a director of officer of the association
shall be indemnified and held harmless by the association to the
fullest extent authorized by law as it now exists.
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Certification
I certify that the foregoing is a true and correct copy of the
bylaws of the above-named association, duly adopted by the Executive
Board on _________________ and affirmed by
the membership on ____________________________________________.
_________________________________
_________________________________
Secretary
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